public folders

You cannot manage public folder resources, although you might be able to access public folders in Outlook Web Access.

Improvements have been made to address performance and reliability with public folders and with database size restrictions.

For public folders, expiration dates take precedence over the length of time set by your administrator.

A group of public folders in a hierarchical structure (also known as a public folder hierarchy).

Dropping unknown users means that if those users have Access or Deny permissions on public folders, those permissions might be lost.

System Public Folders (also known as the Non IPM_Subtree) Users cannot access these folders directly by using conventional methods.

Be sure to keep at least one instance of the public folders within your site.

Mailboxes and mail-enabled public folders are the only recipient types that can submit messages to your Exchange 2007 messaging system.

Replication occurs just as it does for public folders.

Public folders are hierarchically organized, stored in dedicated databases, and can be replicated between Exchange servers.

Project searches only the Outlook user mailbox for Tasks folders containing tasks to import; it does not search public folders.

These enable you to display real-time information about Exchange store resources and to manage public folders.

Public folders that do not contain permissions for the user are not modified.

After you run PFMigrate, only the hierarchy of the system folders and public folders is migrated immediately.

When mailboxes or mail-enabled public folders are set to deliver and forward to one another.

Geocluster solutions require synchronous replication of the public folders within the cluster.

To use a Public Folders Contacts folder as the data file for your mail merge, you have to start the mail merge from within Outlook.

Public folders are also helpful for sharing content if you do not require versioning.

Similar to mailboxes, you can configure storage quotas for your mail-enabled public folders.

When you run the script, first the hierarchy changes are replicated, and then the contents of the public folders are replicated.

This script replaces a server with a new server in the replication list for all public folders, including system folders.

When new public folders are created, the public folder inherits the parent folder's administrative and client access permissions.

A database that stores public folders, indexes their contents, and assists in the replication of the folders with other Exchange servers.

However, you configure servers, connectors, public folders, address lists, protocols, and policies in Exchange System Manager.

The following topics provide instructions for the management tasks that you can perform for mail-enabled public folders.

If the public folder tree is empty, you must connect to the server on which the public folders reside.

Internet Information Services (IIS) authenticates the client and returns the list of top level public folders to Exchange System Manager.

This section provides specific planning considerations and recommendations for public folders.

Then configure users'mailbox stores to use the dedicated public folders server as the default public folder store.

SkyDrive works on a folder-based system, emphasizing the ability to organize your files in personal, shared, and public folders.

The Microsoft Exchange Information Store service maintains all user mailboxes and public folders in messaging databases.

The following topics provide instructions for the management tasks that you can perform for public folders.

This section contains an overview of the permissions that you need to manage public folders and mailboxes.

Use the Get-PublicFolder cmdlet to retrieve the attributes of a public folder or a set of public folders.

For this reason, your routing topology has a great effect on how efficiently public folders are replicated.

First, for large enterprise topologies where public folders are heavily used, deploy dedicated public folder servers.

This topic lists the management tasks you can perform for public folders, including links to topics that will help you complete the tasks.

For large enterprise topologies where public folders are heavily used, deploy dedicated public folder servers.

To replicate public folders, the Hub Transport server role must be installed.

System public folders and public folders that are not mail-enabled are represented in the user interface by the following icon.

Default public folders (also known as the IPM_Subtree) Users can access these folders directly by using client applications such as Outlook.

By using storage quotas, you can control the size of mail-enabled public folders and manage the growth of public folder databases.

Access to public folders is integrated with regular mailbox access through the MAPI protocol.

Move mailboxes or public folders from the database to a different database.

If you want information about the basic (not mail related) settings of mail-enabled public folders, use the Get-PublicFolder cmdlet instead.

In a pure Exchange 2007 organization, you cannot reinstall Exchange System Manager to manage public folders.

This section provides considerations for implementing and managing public folders in a mixed Exchange 2007 and Exchange 2003 organization.

Exchange System Manager connects to the Exadmin virtual directory through HTTPS and displays the list of public folders in the hierarchy.

You must wait for replication to occur before the contents of the system folders and public folders are migrated.

For more information about public folders, see Managing Mailbox Stores and Public Folder Stores.

You can set this schedule for all public folders or for a specific public folder.

For information about managing public folders, see Managing Public Folders.

For more information about managing public folders, see Managing Public Folders.

For more information about public folder databases, see Managing Public Folders.

However, the way Exchange manages security descriptors for public folders is much more complex.

Therefore, access to public folders is subject to the latency that is part of your network connections.

You cannot mount public folders to a recovery storage group.

Click Public Folders, and then click the folder you want to open.

This topic discusses connection agreements only in the context of public folders.

Users who have mailbox limits sometimes use public folders instead of their personal folders (. Pst) files to archive data.

Using this command, public folder owners will be notified when their public folders meet the storage quota.

After you configure the cost referrals for public folders, you are required to maintain the list of cost referrals.

For more information about public folders, see Managing Public Folders.

Each site contains multiple servers that each replicate public folders.

Public folders are stored in databases that are created on Mailbox servers.

Storage quotas and age limits also apply to public folders that are not mail-enabled.

Save the template to a location under Public Folders.

Public folders that are not mail-enabled are represented by the following icon.

Because the content of public folders or mailbox stores changes, the index must be updated to reflect the new content.

Use the Get-MailPublicFolder cmdlet to retrieve mail-related information about mail-enabled public folders.

Mail-enabled public folders are represented in the user interface by the following icon.

Use the Add-PublicFolderClientPermission cmdlet to add permissions to public folders.

Check permissions on the appropriate public folders.

Use the Set-PublicFolder cmdlet to set the attributes of public folders.

If all of your client computers are running Office Outlook 2007, public folders are optional in Exchange 2007.

The following steps describe the routing process for message delivery to public folders.

The Active Directory attributes for individual public folders are used only to send regular e-mail messages to or from the folders.

Form regions are deployed by using an add-in to Outlook and are not dependent on Exchange public folders.

However, if the mailbox resides on Exchange 2000 or Exchange 2003 server, the Availability service retrieves the data from Public Folders.

Use the Set-MailPublicFolder cmdlet to configure the mail-related settings of mail-enabled public folders.

Mail-disabled public folders are represented by the following icon.

In a mixed Exchange 2007 and Exchange 2003 organization, you can use Exchange System Manager to manage public folders.

Public folders are stored on computers running Exchange.

You can put public folder replicas on local Exchange servers so that each location has a replica of public folders from other locations.

A front-end server must not host any users or public folders.

Meanwhile, new messages are kept in your Inbox on the server, and other people might add, delete, and change items in public folders.

This section will help you decide whether you want to use public folders in your organization.

For more information about how to configure public folder settings, see How to View or Configure the Settings of Public Folders.

Similar to file shares, public folders can be used to store content, such as documentation.

You should use public folders when your business requires data replication to multiple servers.

This pane displays public folders based upon the public folder that is selected in the public folder tree.

You can create personal, shared, and public folders and you can decide who has access to each folder.

The new object classes support managing Exchange stores, public folders, user mailboxes, connectors, queues, links, and so on.

Option 2: You can replicate public folders to the central site first, and then move users and groups.

In addition to storage quotas, you can also define age limits for your public folders.

Exadmin Used by Exchange System Manager to administer public folders.

On upgrades from Exchange 2000 to Exchange 2003, if the item size for public folders is already set, that value is preserved.

Mailbox servers, the heart of Exchange Server, are where user mailboxes and public folders are stored.

If the value is not already set, Exchange Setup limits the item size for public folders to 10240 KB (10 MB).

In order to make this concept clear, we will create a simple folder structure within Public Folders to contain our reports and portal pages.

This replication makes sure that all public folder stores are aware of all public folders in the hierarchy.

For more information about how to update public folder content, see How to Update Public Folders.

For more information about how to manage public folders, see Managing Public Folders.

It then requests a list of all top level public folders in the hierarchy.

The Microsoft Exchange IMAP4 service (IMAP4Svc) is responsible for providing IMAP4 access to mailboxes and public folders.

Use the Get-PublicFolderStatistics cmdlet to retrieve statistical information about public folders, such as folder size and last logon time.

For more information about the public folder management scripts, see Scripts for Managing Public Folders in the Exchange Management Shell.

This event occurs when the Exchange Availability service does not retrieve the data from Public Folders.

For more information about how to create and manage public folders by using Outlook 2003, see Using Public Folders.

For more information about how to create and manage public folders by using Outlook 2007, see Public folders.

For example, Exchange System Manager uses the Public virtual directory to display the content of MAPI-based public folders.

As with mailboxes, security descriptor information for public folders resides both in the Exchange store and in Active Directory.

To learn more about public folders, see Understanding Public Folders.

You can use Outlook and the Exchange Management Shell to manage permissions for client users who use and manage public folders.

The topics in this section help you troubleshoot problems that you may have with public folders in Microsoft Exchange Server 2007.

For example, if a public folder store on a server that hosts non-critical public folders is unavailable, productivity may not be affected.

Creates the Exchange System Objects container, which is used for mail-enabled public folders.

This includes messages and other items (such as forms) stored in public folders.

Public folder management encompasses not only public folders, but also system folders.

This guide discusses some best practices when using Exchange Server public folders.

You can also create public folders by using a client program such as Microsoft Outlook.

Public folders can now be created, deleted, edited, and synchronized by using the Exchange Web Services.

This topic explains how to use the Exchange Management Console or the Exchange Management Shell to mail-disable public folders.

This topic explains how to use the Exchange Management Shell or the Exchange Management Console to mail-enable public folders.

This topic explains how Microsoft Exchange Server 2007 handles the routing of messages to public folders.

This topic explains how to use the Exchange Management Console or the Exchange Management Shell to create new public folders.

Public folders are maintained by using the Exchange Management Shell.

Exchange Server public folders are intended to serve as a repository for information that is shared among many users.

You must be using Microsoft Exchange Server and have permission to use public folders.

In Exchange 2007, you manage public folders by using the Exchange Management Shell.

In the Exchange 2007 RTM version, this virtual directory is used only to access legacy public folders.

In Exchange Server 5. 5, all public folders have directory objects.

The Exchange Server 5. 5 Administrative program requires directory objects for all public folders.

Exchange Server 2003 stores user mailboxes and public folders in messaging databases.

If you start a mail merge in Word and try to connect to an Outlook Contacts folder in Public Folders, you get a message that says

In Exchange Server 2003, only mail-enabled public folders have directory objects.

One object for each mail-enabled public folder, used to hold mail attributes for public folders

Exchange 2003 also requires mailbox and public folders stores to exist on a drive that is local to the Exchange server drive.

Before you start management tasks on public folders and mailboxes, read the sections that pertain to the tasks that you plan to perform

A database for storing public folders in Exchange Server 2003.

Administrative rights dialog box for a public folder in the default Public Folders hierarchy

Client Permissions dialog box for a public folder in the default Public Folders hierarchy

Exchange System Manager, through which administrators can set permissions on public folders and public folder trees

To set the storage quota for all public folders in the public folder database named PFDatabase, run the following command

Controlling Administrative Access to Mailboxes and Public Folders

Full newsfeed acceptance, regardless of storage choice (file system or public folders) on the back end

The default Public Folders tree and application public folder trees in Exchange System Manager

Message Size Restrictions Specific to Mailboxes and Mail-Enabled Public Folders

Requirements for Accessing Public Folders in Exchange System Manager

Exchange Public Folder Best Practices: Mail-Enabling Public Folders

Locations of security information for public folders

Working with Permissions for Public Folders and Mailboxes

Controlling Client Access to Public Folders

Special Controls for Mail-Enabled Public Folders

In Public Folders, create the following folder structure

This topic provides the following information about public folders in Exchange 2007

Increased IMAP Access to Public Folders

In the RTM version of Exchange 2007, the following client applications can access public folders

Access to mailboxes and public folders

Access to public folders through Outlook Web Access for Exchange 2007 has the following requirements

For more information about public folders, see the following topics

For more information about how to obtain information about public folders in Exchange 2007, visit the following Microsoft Web site

For information about how to resolve issues with public folders, see

How to View or Configure the Settings of Mail-Enabled Public Folders

How to Enable Users to Access Public Folders from Outlook Web Access

For more information about how to manage public folders, see the following topics

How to Get Statistics for Public Folders

For more information about how to manage public folders from Exchange 2007, see the following topics

Download details: Best Practices for Microsoft Exchange Server Public Folders

To learn more about public folders, see the following topics

Best Practices for Exchange Server Public Folders

How to Verify that Public Folders Have Been Removed in Exchange Server 5. 5

To learn more about public folders in Exchange Server, see the following resources